MORTGAGE, CONVEYANCE, & CANCELLATION DEPT
CONVEYANCE RECORDS INDEX
The Conveyance Index is organized by names of Vendor (seller) and Vendee (buyer). They are listed in date order received for recording by the Clerk of Court.
RECORDS OF REAL ESTATE TRANSACTIONS WHICH INCLUDE:
Judgment of Possessions
Oil and Gas Leases
Right of Ways
Other instruments (the effect of which is to transfer real property or interest and rights therein)
MORTGAGE RECORDS INDEX
The Mortgage Indexing is organized by name of Mortgagor (debtor) and by Mortgagee (payee). They are listed in date order received for recording by the Clerk of Court.
MORTGAGE RECORDS INDEX CONTAIN:
Other encumbrances affecting real estate
MISCELLANEOUS RECORDS INDEX
Plats (A map defining how a piece of property is divided)
LAND RECORD SEARCHES
The department staff is available to perform limited land record searches for the public at $1.00 per page for copies.
THE EFFECT OF THE FIRE OF 1910 – RECORDS INCOMPLETE
Due to fire on April 23, 1910 in downtown Lake Charles, many of our early records are incomplete. While some were saved or restored, many of our 1800-1910 records have been lost.
This department records cancellations in the mortgage record books when the proper authority is presented.
There are different types of authorities presented to the Clerk of Court depending on what type of encumbrance needs to be cancelled.
All note and authorizations are kept on record with the Clerk of Court after they are presented for cancellation.
The Clerk of Court issues a Certified Copy of Cancellation for proof of the encumbrance that has been cancelled.