REQUEST FOR PROPOSALS

Last Updated 3:28pm Thursday March 31, 2022
General Announcement
The Calcasieu Parish Clerk of Court will be releasing multiple RFPs to bid on various archive scanning projects. Specific Projects will be posted in the Lake Charles American Press, with details available from this page or on our eBid Portal at BidNet Direct. The eBid Portal service is free to vendors. Follow the link to setup an account and access the service.
 
https://www.bidnetdirect.com/louisiana/calcasieuparishclerkofcourt
Experience
Qualified Respondents must have a minimum of 15 years of experience in the scanning industry; have experience and expertise successfully handling sensitive legal documents, have experience and expertise successfully handling documents in an aged and delicate condition, have experience indexing legal documents for retrieval, and provide a minimum of 4 customer references.
List of RFPs  (Last Updated 3/31/2022 3:28 pm)
2022-001  Scanning - Conveyance OIB Back File - Publication Date 02/10/2022
AWARDED - The Clerk of Court Office received 2 responses to this RFP. The two companies were Cott Systems of Ohio and Digital Archiving of Louisiana.
The Winning Bidder for this RFP is Digital Archiving of Louisiana

The RFP Responses and Tally sheets are available for public viewing during regular business hours at the Clerk of Court office, Calcasieu Parish Courthouse, IT Director's Office, 1000 Ryan Street Rm 5, Lake Charles, LA 70601. Copies can be obtained. Our standard copy fee will apply.

Click here to download the RFP Document in PDF format
Bidding CLOSED - Status in Committee
Bidding Vendors -
Cott Systems of Columbus, OH
Digital Archiving Systems of Lake Charles, LA

Read the entire bid, including all terms and conditions, specifications and instructions.

The Calcasieu Parish Clerk of Court announces release of RFP to bid on scanning Conveyance Record books for original index series 1-3 (1903 - 1958). Documents are transcriptions of the original instruments. Mostly typed on double -sided pages, mixed sizes  14 1/2" x 18", 11 1/2 x 18, and 8 1/2 x 14. Total Volumes 585 (loose leaf) 668 pages per book, document feeder capable.

Location - United States, Calcasieu Parish

Duration - 60 Days

Question Acceptance Deadline - 02/28/2022 04:30 PM CST

Questions may be submitted through the eBid portal or via email

Closing Date - 03/07/2022 04:30 PM CST

Primary Contact for this RFP

Nancibelle Vallee Hardy
337-437-3550 ext. 139
bidresponse@calclerkofcourt.com

2022-002  Conveyance Scan Index Books Series 1-3
AWARDED - The Clerk of Court Office received 2 responses to this RFP. The two companies were Cott Systems of Ohio and Digital Archiving of Louisiana.
The Winning Bidder for this RFP is Cott Systems of Ohio

The RFP Responses and Tally sheets are available for public viewing during regular business hours at the Clerk of Court office, Calcasieu Parish Courthouse, IT Director's Office, 1000 Ryan Street Rm 5, Lake Charles, LA 70601. Copies can be obtained. Our standard copy fee will apply.

Click here to download the RFP Document in PDF Format
Bidding CLOSED - Status in Committee
Bidding Vendors -
Cott Systems of Columbus, OH
Digital Archiving Systems of Lake Charles, LA
Read the entire bid, including all terms and conditions, specifications and instructions.

The Calcasieu Parish Clerk of Court announces release of RFP to bid on scanning Conveyance Index books for original index series 1-3 (1903 - 1958). Documents are in binder books.
Conveyance Index Books Series 1 – 3 Vendor and Vendee

Series 1; 1903-1919 (8 Books)  typed 500 pages per book
Series 2; 1920-1933 (8 Books) typed until 1926 then hand written 600 pages per book
Series 3; 1934-1944 (9 Books) typed until 1936 then hand written 600 pages per book

Documents are mostly typed double-sided pages.
Total Volumes 25 (loose leaf)

Location - United States, Calcasieu Parish

Duration - 14 Days

Question Acceptance Deadline - 02/28/2022 04:30 PM CST

Questions may be submitted through the eBid portal or via email

Closing Date - 03/07/2022 04:30 PM CST

Primary Contact for this RFP

Nancibelle Vallee Hardy
337-437-3550 ext. 139
bidresponse@calclerkofcourt.com